What changes when every key is accounted for
Many dealerships manage keys with pegboards, lockboxes, or shared drawers. Some have moved to basic electronic cabinets, but if the system cannot identify who has a specific key at any given moment, the accountability gap remains the same. These methods work until a key goes missing at the worst possible moment, a customer is kept waiting, or an insurer asks who had access overnight. The shift to proper key management is not about replacing something broken — it is about addressing a recurring problem that costs time, money, and trust every week.
When the team knows exactly where every key is, operations move faster. Sales hands the correct key to the correct customer without delay, service pulls what they need and gets to work, and at the end of the day every key is back where it belongs — with a complete audit trail to confirm it.
Built for Accountability
Secure Storage
Keys are stored inside 16-gauge steel cabinets with PIN-controlled access for every user. There are no pegboards, no unlocked drawers, and no keys left on desks overnight. Keys are individually registered via their fobs and can be stored in any available slot. The system automatically tracks each key's location, illuminates it for authorized access, and ensures only permitted users can remove it.
Cloud Audit Trails
Every transaction is recorded in real time with a complete digital trail — who took which key, when it was taken, and when it was returned. The full audit history is accessible from any device, making management oversight straightforward and insurance compliance fully documentable.
Role-Based Access
Permissions are assigned by role, department, or individual. Sales staff access only their own inventory, service technicians access only theirs, and no one can retrieve keys outside their authorisation. The workflow remains efficient because it is designed around how dealerships actually operate.
Mobile Access
The KEYper GO mobile app provides real-time monitoring of the entire key inventory from any location. Instant alerts flag overdue keys, the dashboard shows who has what at a glance, and reports can be pulled without being on-site. Whether managing one location or several, the information is always accessible.
A Solution for Every Dealership
Systems are modular and can be configured for a range of budgets. Tailored quotes are available on request.
KEYper MX
StandardThe standard electronic key cabinet. 16-gauge steel construction, LED-guided key retrieval, cloud-based software, and capacity from 32 to 288 keys per cabinet. Expandable to over 2,000 keys across networked systems.
Product details
KEYper MXi
Individual LockingEnhanced individual key control. Each key is physically locked to a metal iFob and only released to authorized personnel. Same cloud platform, same audit trails, with an added layer of physical security.
Product details
KEYper HS
High-Security SafeHigh-security key management in an EN 1143-1 certified safe enclosure with an EN-1300 Class-B night lock. The only electronic key control system available at this security grade.
Product detailsWhat it looks like to work with us
From the first call to ongoing support, we handle the complexity so the dealership team can focus on running the business.
Consultation
We assess the dealership layout, key volume, staffing structure, and security requirements. No commitment, no pressure.
Configuration
We recommend the right cabinet size, type, and setup for the operation — including DMS integration and workflow compatibility. The system fits into how the team already works.
Setup and Training
Remote system configuration, software setup, and team training. Physical installation is handled by the dealership or a local installer, with our guidance available throughout.
Ongoing Support
Swiss-based support from a team that understands the operation. Software updates, system monitoring, automated overdue alerts, exportable reports, and a direct line whenever help is needed. No ticket queues.
Local presence, global expertise
Exakt Solutions is based in Central Switzerland. As the authorized Swiss distributor for KEYper Systems, an ASSA ABLOY company, we bring decades of hands-on automotive industry experience to Switzerland — from running service departments and sales floors to managing IT infrastructure for dealer groups.
Our support is local, our service standards are high, and our commitment is to the long term. Working with Exakt Solutions means a partner who answers the phone, follows through, and stays involved long after the initial setup.
Demonstration and consultation
A demonstration covers how the system works within a specific dealership operation.
Address
Exakt Solutions GmbH
Bahnhofstrasse 7
6300 Zug, Switzerland
Phone
From the blog
Understanding Electronic Key Management
What electronic key management actually looks like in a working dealership, and why the shift from manual systems matters.
The Real Cost of Lost Keys at a Dealership
The operational costs of lost keys, delayed handovers, and missing audit trails add up faster than most realize.
What Insurers Are Asking About Dealership Key Storage
How key management practices affect insurance obligations and what auditors actually look for.